Effective Date:  01/01/2023

Ballot Access Marketing, LLC (“Ballot Access Marketing,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy describes the types of personal information we collect about you when using https://ballotaccess.net, and when you otherwise contact or interact with us in connection with our products or services (collectively “Services”).

This Privacy Policy illustrates how we utilize and disseminate information gathered about you, the options and rights that may be afforded to you regarding our usage of this information, and the steps we take to ensure the protection of this information. It also outlines how you can reach out to us concerning our privacy protocols.

Information We Obtain

The types of personal information we may collect when you use our Services include:

• Information you share with us, including contact information (including name, telephone number, postal address, and email address);
• Payment information, such as credit or debit card number, security code, expiration date and billing address;
• Information about your business or organization, such as your information provided on your organization’s letterhead and federal employer identification number,
• Geolocation information;
• Photographs or video images;
• Information you provide when you interact with our social media pages, such as Facebook, LinkedIn, Twitter and TikTok, which may include your name, profile picture, social media handles, email address, gender, age group, networks, friends list, language, birthday, education, work history, interest and likes. At times, we might engage with you through social media pages and may gather information you provide in response to such engagements. Please note that this Privacy Notice does not encompass the privacy and security practices of these social media sites.
• Information in connection with fraud activities,
• Other information you choose to provide, such as through the “Contact Us” feature, on application forms.

Automated Data Gathering Through Our Platforms and Emails

Our websites, social media interactions, and email communications may employ automated methods, such as cookies, web beacons, server logs, and other related technologies to gather certain information. Cookies are data files sent by websites to uniquely identify your browser or store information or settings within the browser. Web beacons (also known as Internet tags, pixel tags, or clear GIFs) link web pages to web servers and their cookies, potentially transmitting information gathered through cookies back to a web server.

The information collected via these methods might include device-specific details, behavioral and technical data characteristics, browsing patterns, navigational actions, IP addresses, unique device identifiers, web browser attributes, device attributes, operating system, language preferences, referring URLs, clickstream data, and details on dates and times of site visits.

Location Information

Our websites, emails, and certain features may collect varied types of location data. We may receive precise geolocation of your mobile device, provided you allow your device to share this information. If accessing our platforms via a desktop device, you might be able to provide general location information to us. Our emails may also use your IP address to determine your location when you open the email.

Processing De-Identified Data

We ensure that any de-identified data remains so and will not attempt to re-identify such data, unless permitted by the relevant laws.

Third-Party Analytics Services

We may engage third-party analytics services, such as Google Analytics, for our websites. The service providers administering these analytics use technologies such as cookies, web beacons, and server logs to aid our analysis of your usage of our websites. The data collected through these technologies may be disclosed to these analytics providers, and other relevant entities, who utilize this information to evaluate site usage. For more information about Google Analytics and how to opt out, please click here or here.

How We Use the Information We Obtain

The personal information we collect about you may be utilized for the following purposes:

• Delivering our products and services to you;
• Dispatching newsletters, emails, or other marketing messages if you opt to receive them;
• Overseeing your involvement in surveys, contests, promotions, or other events;
• Handling order and payment transactions;
• Offering customer support, addressing your inquiries, and resolving disputes;
• Safeguarding against theft and deterring fraudulent activities, unauthorized transactions, claims, and other liabilities;
• Preserving and enhancing the safety and security of our sites by detecting, preventing, and rectifying technical issues, and inhibiting misuse of the sites;
• Operating, assessing, and refining our business (including website management; enhancing our products and services; managing our communication; analyzing our product, services, and customer base; performing data analytics; and executing accounting, auditing, and other internal operations);
• Fulfilling and enforcing pertinent legal obligations;
• Other uses for which we provide specific notice at the time of collection.

Information We Share

We may share all types of personal information gathered about you as detailed in this Privacy Policy. We may also share personal information about you per your request. Furthermore, we may share your information with service providers who carry out services on our behalf, based on our directives. We do not authorize these service providers to utilize or disclose the information unless necessary to perform services on our behalf, to comply with legal mandates, or as otherwise allowed by law.

In specific scenarios, we may disclose information about you, such as to comply with the law, respond to government agency requests, exercise our legal rights, prevent harm or financial loss, investigate suspected or actual illegal activity, or with your consent. We may also transfer personal information about you in the event of a business transfer.

Your Options and Rights

You have the right to request cessation of email communications or other communications at any time. You can unsubscribe from our marketing mailing list by selecting the “Unsubscribe” link in our emails or by reaching out to us.

We use administrative, technical, and physical safeguards designed to protect your personal information from unlawful or unauthorized access, destruction, loss, alteration, disclosure, or usage.

As mentioned earlier, our interaction with you may involve gathering certain information via automated means. This is achieved through the use of cookies, server logs, web beacons, and similar technologies. A portion of these cookies or analogous technologies may compile data regarding your online activities across a duration and multiple websites. The aim of this activity is to present you with advertisements concerning products and services catered to your interests.

Our Sites are not set up to process or respond to “Do Not Track” signals from your browser that enable consumer choice regarding the collection of personal information about online activities over time and across third-party websites or online services. Your web browser can notify you upon receiving specific types of cookies and guide you on how to limit or disable these cookies. When using a mobile device, the settings on your device may empower you to prevent mobile application platforms (such as those by Apple and Google) from disseminating specific information, acquired via automated methods, to application developers. You can also learn about how to opt out of interest-based advertising in the U.S. by clicking here.

Privacy Rights Based on State of Residence

Residents of specific states hold rights to access, delete, correct, or opt-out from certain processing or sharing of their personal data. Depending on your state of residency and considering certain legal limitations and exceptions, you may exercise some or all of the following rights:

• Access: You may request a copy of your personal information we maintain.
• Correction: You may request correction of any inaccurate personal data we maintain about you.
• Deletion: You may request deletion of your personal data, though this might affect our ability to deliver products or services. Some information may be retained as per legal obligations for transaction completion, security incidents detection, fraudulent or illegal activities prevention, error identification and repair, and internal purposes.
• Opt-out from Sale: You may opt-out from the “sale” of your personal data, which we might disclose to business partners for additional purposes related to our products or services.
• Opt-out from Targeted Advertising: You may opt-out from the sharing of your personal information for targeted advertising.
• Limit Use of Sensitive Personal Information: We collect and process “sensitive personal information” with your opt-in consent in certain states, such as Virginia. In other states, such as California and Utah, you may request us to limit the use and disclosure of your sensitive personal information to specific legally permitted purposes.
• Appeal: Residents of certain states may appeal a decision not to act on your privacy right request.

You also have the right not to receive discriminatory treatment in connection with a request to exercise the above rights. However, this may result in a different price, rate or quality level of product or service, if reasonably related to the impact the right has on our relationship or as permitted by law.

Submitting Privacy Requests

To access, correct or delete your personal data, or to opt-out from the “sale” of your data or limit its use and disclosure, please contact us via email or the address provided below.

Opt-out from Targeted Advertising

To opt-out from sharing or targeted advertising, please adjust your cookie preferences for our sites.

Appeal

To appeal a decision not to act on your privacy right request, please contact us via email or the address provided below.

Authorized Agent

You may designate an agent to submit privacy requests on your behalf. However, for your protection, we may need to verify your identity directly with you before fulfilling certain requests.

We strive to comply with privacy rights requests according to our legal obligations, but not all rights may be available to you depending on where you live. In some circumstances, we may decline a privacy rights request, particularly when we can’t verify your identity.

For Residents of California:

As a resident of California, you possess the right to access, correct, or delete your personal information that we have on file. You also have the ability to opt-out of any “sales” of your personal information and can object to the “sharing” of your personal information for purposes of targeted advertising. Furthermore, you can restrict the use of your sensitive personal information and are protected against discrimination in relation to the exercise of these rights.

For Residents of Colorado, Connecticut, and Virginia:

If you are based in Colorado, Connecticut, or Virginia, you also hold the right to access, correct, or delete your personal data. You can choose to opt-out of the sale of your personal information for monetary compensation and can decline targeted advertising. Additionally, you are entitled to freedom from discrimination and have the right to appeal decisions related to your privacy rights. These rights are effective from 1/1/23 in Virginia and 7/1/23 in Colorado and Connecticut.

For Residents of Utah:

As a resident of Utah, you have the right to access or delete your personal information. You can also opt-out of the sale of your personal data and targeted advertising. Additionally, you have a non-discrimination right. These rights will come into effect on 12/31/23.

For Nevada Residents:

Under Chapter 603A of the Nevada Revised Statutes, Nevada residents can opt out of future sales of certain “covered information” that a website operator has collected or will collect about them. While we do not sell your covered information as defined by Chapter 603A of the Nevada Revised Statutes, you are still entitled to submit a request via email or at the address provided below to opt out of the sale of covered information. Please include “Nevada Rights Request” in the subject line when doing so.

California Shine the Light Act

If you’re a California resident, you may request us to provide you with a list of certain categories of personal information that we have disclosed to certain third parties for their direct marketing purposes during the immediately preceding calendar year, subject to certain limitations under California Civil Code § 1798.83.

To make any such request, please contact:

Ballot Access Marketing, LLC
Privacy Office – California Privacy Rights
3590 Yadkinville Road
Winston-Salem, NC 27106

How We Protect Personal Information

We maintain administrative, technical, and physical safeguards designed to protect personal information about you against accidental, unlawful or unauthorized access, destruction, loss, alteration, disclosure or use.

Privacy Policy Updates

We may periodically update this Privacy Policy to reflect changes in our personal information practices. We will post updates on this page, and for significant changes, we will notify you by posting a prominent notice on our sites.

How to Contact Us

You can ask us any questions about this Privacy Policy by sending us an email using the “Contact Us” section of the Site, or write to:

Ballot Access Marketing, LLC
Attn: Privacy
3590 Yadkinville Road
Winston-Salem, NC 27106